General Info for Sport & Society Groups

Room/Space Booking
Space on campus is often limited. If your group can't find any available space, you'll have to look off campus.  Booking a room...
Wed, 17 Sep, 2025 at 12:49 PM
Parking Permits
If you live on campus and are a member of a Sport or Society group that takes part in activities off campus, and you are required to transport members of ...
Wed, 11 Jun, 2025 at 3:35 PM
Minibus Hire
The Students' Union has a small number of minibuses available for Sport & Society Groups to hire. All booking information can be found below. ...
Wed, 17 Sep, 2025 at 12:43 PM
Freshers'/Refreshers' Fair Stall
Freshers' Fair stalls are available for all Sport and Society groups that are affiliated with the Students' Union  Refreshers' fair sta...
Wed, 17 Sep, 2025 at 12:45 PM
Register a Coach/Instructor
The coach registration process is compulsory for all Student Union affiliated groups with instructor/ coach led sessions. This process offers support for cl...
Tue, 24 Jun, 2025 at 3:36 PM
Risk Assessment
All groups need to ensure that adequate measures have been taken to manage risk. We’ve done most of the work for you, and low risk groups (tier one) can ...
Tue, 24 Jun, 2025 at 3:11 PM
Food Hygiene Certificate
Introduction Any activity that involves serving and preparing food at an event or meeting will require at least one exec member to have a food hy...
Tue, 24 Jun, 2025 at 3:11 PM
Terms of Reference/Constitution
All groups have a Terms of Reference/Constitution which defines their objectives, the Executive Committee roles and responsibilities, and ensures the ...
Tue, 23 Sep, 2025 at 2:21 PM
How do I access my group email account and shared files?
Every student group has an @lancaster email account. We suggest that you use this account for all email correspondence rather than a private account from...
Thu, 27 May, 2021 at 12:21 PM
Registering New Society Execs
If there have been any changes in the Exec members of your society, it is mandatory that you let us know by filling out this form. You can use thi...
Thu, 13 Apr, 2023 at 1:49 PM