The Students' Union has a small number of minibuses available for Sport & Society Groups to hire. All booking information can be found below.


Note: If your group is asked to hire a minibus for a BUCS fixture, there will be no cost attached to this booking. It will be free of charge to your group. 


Hiring a Minibus


Firstly, any person wishing to drive a minibus (or their own vehicle) for any group activity, must register as a driver with the Students' Union. This can be done through the Minibus Use Microsoft Form. 


At the end of the Driver Registration section, you will be asked if you would like to take a Minibus Assessment. If so, please tick yes. This will take you through to the booking process for a Minibus Assessment. You should selected your preferred Minibus Assessment date and time. If your requested Minibus Assessment is available, you will receive an Outlook Calendar invite and an email confirmation with all relevant information. There will be a cost of £5 per assessment.


Should your group wish to hire a minibus from the Students' Union, you should complete the Minibus Use Microsoft Form. If your requested date is available, you will receive an Outlook Calendar invite and an email confirmation with all relevant information. There will be a cost of £40 per day per minibus of your Minibus Hire. If your driver is not registered with the Students' Union and has not passed our Minibus Assessment, we will cancel your Minibus Hire. Note: If you wish to hire both minibuses at the same time, you must complete the Form twice. 


Before completing the Minibus Use Microsoft Form, please read the below:

  • All drivers need to be registered BEFORE any booking will be confirmed. 
  • All drivers need to have completed a minibus assessment to be eligible to drive the vehicles. Bookings for this can be made HERE.
  • Booking priority will only apply to requests that have an assessed and registered driver on our records at the time of confirmation.
  • There will be a cost of £40 per day per minibus of your Minibus Hire.
  • Groups are responsible for fuel payment.
  • If your drivers require a minibus assessment, there will be a cost of £5 per assessment.

The full terms and conditions (LUSU Groups Minibus Hire Agreement) can be found below. We encourage all groups to read and familiarise themselves with this before they book. 


If a minibus is available, you will receive a confirmation email from lususport@lancaster.ac.uk.


Key Collecting/Drop Off Process


Once you have received your confirmation email, there will be a collection window for you to collect the key for your allocated vehicle.  

Keys can be collected the security lodge. To collect the keys, you must fill out the form and provide your student ID and email to the security staff member.  

It is the responsibility of the group to ensure that the vehicle is fully fuelled before it is returned. If it is not, you will be invoiced for a full tank. 

To return the keys, this can either be done at the drop off point at (TBC) or at the security lodge where they were collected.  

The same form needs to be filled out upon return for your key drop off to be logged. Here you can log any incidents or information regarding your trip.