Finance FAQ
Managing society or club finances can be complex, and you may have questions about the processes involved. To support you, we have compiled answers to the most frequently asked queries, helping you find the information you need quickly and efficiently.
The Students’ Union is now completely cashless. Payment can only be made via bank transfer or credit card. Forms and details on payment requests can be...
Fri, 28 Nov, 2025 at 3:05 PM
For requests submitted on or before 10:00am on Tuesday, payments will be made on Thursday and funds will be available on Friday, subject to the processing o...
Fri, 28 Nov, 2025 at 3:04 PM
To request payment of an invoice on behalf of your club or society, attach the invoice and obtain approval from any two of the following: President, Secreta...
Fri, 28 Nov, 2025 at 3:05 PM
To request an online order on behalf of your club or society, the process is the same as above, but please attach the purchase link instead. The Studen...
Fri, 28 Nov, 2025 at 3:06 PM
The Students’ Union do not recommend students incur expenses for clubs and societies out-of-pocket. To claim back money spent on behalf of your club or ...
Fri, 28 Nov, 2025 at 3:06 PM
The Students’ Union does not provide cash advances to student groups, all expenses should be settled via payment request.
Fri, 28 Nov, 2025 at 3:07 PM
The Students’ Union does not provide overdraft facilities to student groups, all activities should be well-planned. Ticketing income of event should be suff...
Fri, 28 Nov, 2025 at 3:08 PM
You cannot authorise a payment claim in which yourself is the beneficiary.
Fri, 28 Nov, 2025 at 3:09 PM
Money should enter your account through either UnionCloud, or via an invoice if you’ve sold a product or service.
Fri, 28 Nov, 2025 at 3:09 PM
The Students’ Union is now completely cashless. Income can only be collected via Union Cloud or SumUp card reader. Clubs and societies are strongly advised ...
Fri, 28 Nov, 2025 at 3:10 PM