The application process to affiliate new societies with the Students' Union is not open at this time.

However the below guidance provides an overview of what will be required as a part of your application submission.

In the meantime you can express interest with us in affiliating your group

1. New Exec Registration Form & Member list - You will need to have a President, Secretary & Treasurer that are current students along with at least 15 students that have joined your society.

2. A month by month detailed projected income and expenditure breakdown (cash flow and budget)

This should include a full break down of your groups projected income & expenditure for the year, and should clearly demonstrate how you plan to cover all of the costs associated with delivering your activity. The society should not be dependent on funding from the Students' Union to operate sustainably.

Society Annual Budget Empty Template.xls 

3. Data Protection 

At least 1 member of the Exec will need to have completed the University's Online Data Protection training, only persons who have completed this will be able to administrate the Society's Union Cloud page.

Information Security: Information security for students | Training and Development 

4. Managing Safety
As activity leaders you will be responsible for ensuring the safety of your operations and have a Duty of Care to your members.
The Students' Union has a 'Code of Practice' that all student groups are required to follow when operating and covers a number of best practices and procedures when delivering activities.
You will need to read through and agree to follow this as a part of your application. You may also be required to submit a Risk Assessment that covers your proposed activities.

5. A detailed plan of activity for the following year
You will need to provide a plan of activity for the year broken down by each term, please remember that all of this activity should be accounted for in your budget.

6. A risk assessment has been completed based on your anticipated activity

If you regularly deliver high risk activity, or activity that falls outside the remit of the 'Code of Practice' you will need to provide a Risk Assessment that covers your specific activity.

Please upload this if you already have one, the Students' Union can help you with this if you don't have one at this point.

7. A group terms of reference/constitution

This outlines your democratic structure for electing new exec members, a description of your exec roles and any rules or terms and conditions your members need to be aware of before joining.
Example Terms Of Reference .doc